Importing PowerPoint into Presentation Library
- Open in PowerPoint and verify that formatting looks correct before any changes are made and to identify media that will need to be imported separately
- Make sure text isn’t wrapping off the slides or overlapping other elements
- On each slide, Select All and then right click to make sure no elements are Grouped. If Ungroup is available, select Ungroup All.
- Look to see if your PowerPoint presentation has any page numbers at the bottom (If yes, you should delete the page numbers). The Zoomifier editor does not auto-update page numbers.
- Look to see if any slides have videos or audio files on them (if yes, then follow steps to extract media from PowerPoint and import into Zoomifier)
- Check to see if any elements have hyperlinks to external URLs
- Go to Page Setup and change Page Size to 26.666in x 15in (to import as 1920x1080 in Zoomifier)
- Open PowerPoint again to check to make sure text still looks correct (text didn’t resize or defaulted to a different font) [NOTE: If significant text changes occur during resizing, start over and Save As as PowerPoint Template (.potx) before resizing]
- Go to File>Compress Pictures and compress all pictures to On-screen (150dpi)
- Save and close PowerPoint file [NOTE: If saved as .potx, Save As .pptx]
- Upload into your My Work folder in a folder specifically created for this project or for PowerPoint imports in general
- Once in Zoomifier, click on Info, then click on CustomShow Import and select Import as Editable Text
- Once import completes, open the converted presentation in the Editor and review to make sure all elements appear correctly
- Check text to make sure the correct font was applied
- Check text to make sure no text is cut off by the bottom of text boxes
- Check to make sure text wrapping matches original PowerPoint
- Add back in any video or audio from the original PowerPoint
- Publish the presentation
- Move into the appropriate Public folder
To Extract Media from PowerPoint
- Check the original PowerPoint to see if it contains video or audio files
- If yes, close the PowerPoint file and change the extension from .pptx to .zip
- Make sure you have the application “The Unarchiver” (https://theunarchiver.com/) for Mac or WinZip for Windows
- Right-click on the file with the .zip extension and choose Open with Unarchiver or WinZip for Windows
- Extract the contents to a folder
- Rename the PowerPoint file back to .pptx from .zip
- In the extracted folder, open it and look for ppt>media and then look for the video and audio files in that folder
- Check each video and audio file to make sure they are an MP4 file with data rate of approximately 5Mbit/s. If NOT, use Handbrake or another video encoding software to encode to those specs.
- Upload the final MP4 video and audio files into a new folder you created in your My Work folder.
- Add these media files onto the appropriate slides in the CustomShow presentation and remove the placeholder images brought in by the PowerPoint import process.
Encoding Media using HandBrake
- Go to Handbrake>Preferences and set Output Files: Default MP4 Extension to MP4.
2. Select General>Fast 1080p30 Surround and then check the Web Optimized checkbox
3. Drag in the video you want to encode
4. If it’s just the one video, click Start; otherwise click Add to Queue and add more videos
5. Click Start when ready
6. Upload final files into appropriate Public Folder in a media sub-folder